Landlords hold a lot of documents with expiry dates: gas safety certificates, electrical reports, EPCs, licences, insurance and deposit certificates. Missing one can mean a fine or a problem with evicting a tenant.
This tracker keeps every certificate and document for each property in one place, shows what is current, due soon or expired, adds reminders to your calendar and prints a tidy list.
| Gas safety certificate | Every 12 months |
|---|---|
| Electrical safety report (EICR) | At least every 5 years in England |
| EPC | Valid for 10 years |
| HMO or selective licence | Usually up to 5 years |
| Landlord insurance | Yearly |
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In England most landlords need a gas safety certificate each year if there are gas appliances, an electrical safety report at least every 5 years, a valid EPC, working smoke alarms on every floor and, where required, a licence. Deposits must be protected too.
Keep tax records for at least 5 years after the 31 January filing deadline. Keep safety certificates and tenancy paperwork for at least as long as the tenancy, and longer if there could be a dispute.
Yes. It comes in the Commercial Management Suite with 6 other management tools, and it works for residential lets too.
Education, not advice. Rules change and depend on your circumstances. Check GOV.UK and speak to a qualified adviser before you act.